Grounds Maintenance

Woodilee Residents Association would like to advise residents that the main contractor for ongoing maintenance of the estate, Root One, have decided to terminate their relationship with RMG and cease providing maintenance to Woodilee on a rolling monthly contractual basis from 31st May 2021.  We understand this is due to ongoing problems with the relationship with RMG which have not been resolved, however Root One are willing to retender on an annual contractual basis. 

We have approved the appointment of a temporary contractor whilst tendering processes are completed to appoint a new contractor. 

We initially engaged RMG relating to tendering the maintenance contract in November 2020 to give RMG sufficient time to liaise with interested parties prior to the new contract date of 1 May 2021.  This process has been significantly delayed due to the lack of action to develop a detailed specification for work on the estate and lack of engagement from RMG to manage the tendering process for new contractors.  We will continue to push RMG to manage the tendering process effectively to agree the next annual maintenance contract.

Local Artist – Short Film Project – MUGA 27th April

Woodilee Residents Association

As previously posted the WRA has granted permission for local artist Jackie Donachie to make use of the MUGA basketball courts on Tuesday the 27th of April for a short film art project.  Jackie previously created the art work ” Irene” for Trails and Tales is making an art film for Folkestone Triennial 2021, public art festival. She will be filming this on the MUGA on Tuesday the 27th of April and is looking for volunteer dancers, to do the slosh! Socially distanced rehearsals, refreshments and also a very kind honorarium is offered.  If anyone of our residents are interested further details can be found here.

MUGA Usage Update

Woodilee Residents Association

In a recent post the WRA flagged the increased demand from both commercial and non-commercial organisations for access to the MUGA to run group activities. Given the number of requests and potential for issues, the WRA have created a set of usage “do’s and dont’s” and a process for seeking permission to use for group activities. The aim was to implement some light touch co-ordination with restrictions on how and how often the MUGA can be used for group activities. As these activities are often used by residents the WRA took a decision to allow them.  You can view the operating guide here and “do’s and don’ts” here.  As always feedback from residents appreciated.

Further, we had a request from a local artist (Jackie Donachie) from Lenzie for use of the MUGA for one day as a location for a short film as part of an art project. It would be 7am-4pm, likely on Tuesday 27th April with contingency dates of Wednesday 28th April or Tuesday 4th May in event of bad weather. It will require full use of the MUGA for the duration.  As this is a community based project and thought it might be quite exciting for the estate the WRA took the decision to provide permission. We’ll post further updates on this in advance.

WRA / RMG Meeting, Feb 21

On 23rd Feb 2021, the Residents Association met with RMG to discuss the management of the estate following a “performance review” undertaken by the new committee installed in November 2020.

The Agenda used is shown below and the minutes are linked below.

An outcome of this was that the next committee meeting, scheduled for 16th March 2021, would now be moved to 25th March 2021 to act as a budget meeting with Melissa (RMG) in attendance.

Attending:

RMG: Justin Herbert, Lisa Pieper and Melissa Syme
WRA: Ewan Miller, Paul Ellison, Gordon Jahn, Neil Logue
 
Agenda:
  1. Intros and statement from RA Chair
  2. RA Performance Review Recommendations
  3. Root One renewal
  4. Next Steps
  5. AOCB
  6. Close

The minutes can be found here: Review Meeting Final Minutes – 2021-02-23