AGM – We need your help

The Woodilee Residents Association needs your help :

  • Its AGM time and without support from residents the Association will cease to exist.
  • Without a Residents Association we collectively have no formal powers to hold RMG (the
    developer appointed factors) to account.
  • Without a Residents Association RMG alone will determine where spend is prioritised and how it
    is recovered, meaning no cap on annual fees residents are charged.
  • The Residents Association successfully fought against a 5% increase to RMG’s annual management
  • Several residents have put themselves forward to take over key roles within the committee, with
    all new Office Bearers for Chair, Secretary and Treasurer. We all share your frustration with RMG,
    and the target is to completely reset the relationship with them.
  • Without a Residents Association we cannot enter discussions to replace RMG with another
    factoring company on terms defined by the residents rather than the developers.

What we need you to do :

  • For RMG to continue to recognise the Residents Association we need support from a subset (20%)
    of the residents (173 in total) either attending the AGM or returning proxy votes.
  • The AGM is rescheduled for November 17th. In advance of the meeting RMG will issue
    communication to advise of the rescheduled date and to seek proxy votes. This is your
    opportunity to support the Association – your vote matters!
  • All you need to do (nothing more) is complete the proxy vote form and return it to

Download and complete a Proxy Form :

You can download the form (it’s a PDF) : 

Form : 2020 Proxy Form_Nov

You can simply : 

  1. print the form
  2. fill it in, remembering to sign it
  3. take a photo of the completed form and email to

Alternatively, email us and we’ll bring a proxy form to your door for you to complete (social distancing in place) : email with your name and address and we’ll come round one evening.

AGM 2020 – New Date

Annual General Meeting

The Woodilee Residents Association Annual General Meeting has now been rescheduled for Tuesday 20th October from 7pm on Zoom. 

Committee members will be elected at this meeting from the nominees submitted following our member appeal.  Any contested committee positions will go to a vote where a majority decision will be upheld.

If you are able to attend the AGM on 20th October you must register using the online form below no later than 10pm on Sunday 18th October 2020

The following notes apply:

  • Your data will only be used only to:
    • validate you as a resident of Woodilee and therefore your eligibility to attend the AGM
    • send you, by email, an invite to the Zoom meeting
  • Your data will be retained for no longer than 30 days from the point of submission, at which point it will be purged automatically
  • The invitation to the Zoom meeting will come from Please add this to your contacts if you think it will be blocked by any spam filters you have in place

If you are unable to attend the AGM:

  1. please download and fill in the Proxy Form
  2. E-mail a photo of the completed form to

AGM Registration Form

( Please register if you wish to attend the AGM on Sunday 18th October )


**** Registration now closed ****

Committee Member Appeal for AGM

Woodilee Residents Association are appealing for NEW members.  Our Annual General Meeting is due to be held in late September and we are now inviting nominations for committee positions. 

Working together to achieve our common goals is more important than ever and we want more of our residents to get involved with the Association to help build an even better community in Woodilee.  We need people to volunteer their time and skills to help make that happen.

As a group of volunteers, the WRA act in the best interest of our community, working together on behalf of the 860+ households and residents living in Woodilee and influencing decisions in the best interests of the whole estate.  Without the WRA we (the residents) will lose our ability to take direct action on, and influence the outcome of, the issues of most concern across our community.  The right to instruct work on behalf of residents will then fall to the discretion of our factor, without the need for a vote, up to a value of £5000.  A percentage of homeowners then need to lodge their objections to overturn any decisions taken.  Works of a higher value would be presented to all homeowners to review and then a percentage of homeowners would need to vote in favour before any works could be actioned.  Due to the number of returns required this would result in the need for additional management, administration, and time to allow for the process to be implemented and would impact resolution timescales considerably.  It is therefore imperative that we have new members join the committee who can take an active role in the Association’s business to prevent the RA from folding and ensure the issues we raise are managed appropriately.  The current committee have seen a drastic reduction in members in recent months, due to changes in peoples’ working and personal commitments, and others moving out of the area.  We also recognise the need to increase our committee membership to ensure all areas of Woodilee are fairly represented and to improve communications and maximise the efficiency of the group.  Whilst the RA represents Woodilee residents, regrettably this does not include those residing in the Oxgangs area of Woodilee, located in the Cala 2 Phase, due to them having a separate Deed of Conditions and therefore not being eligible to hold a committee position or vote on any RA matters.  However, all residents are welcome and encouraged to highlight issues and attend meetings.

There is a lot to be managed across the estate and working with factors, community councils, our local council, fellow residents, and contractors to address the issues raised is the only way to see improvements take shape.  We need to build relations and take actions to effect results.  There are no promises all issues will, or can, be fixed, but if we all work together, we can make Woodilee an even better place to live!

About the Village

The Woodilee estate covers an impressive 73 hectares, extending from the railway line at the southern boundary, up to Woodilee Road to the west, running north alongside the Old Aisle cemetery and the Oxgangs residential area then extending to Fauldhead to the east.  The site consists of substantial woodland areas, forming part of the Oxgang Site of Importance for Nature Conservation (SINC), with a section of the Bothlin Burn running through the estate from south to north before joining the River Luggie.  We have three play areas, a woodland trim trail, a basketball court, a MUGA (Multi Use Games Arena, the ‘courts’ or ‘pitches’), a Bridle Path running along the southern boundary, a network of pathways and several staircases.  There are also large areas of common grounds throughout the development as well as a considerable number of factored areas within each developer phase.  Every homeowner within Woodilee shares ownership of all these common grounds, from the woodlands to the bridle path, and from the parks to the open grass areas.

As a result of both the size and scale of our estate, Woodilee has a range of complex management needs that are not typical of the type of property factoring seen in most modern housing developments, where communal grounds generally consist of amenity grass areas, shrub beds, and a limited selection of play equipment. 

The extensive communal grounds, including the developer phase areas, are currently maintained through a factoring service provided by RMG Scotland and our site representative is Melissa Syme.  The contract for the majority of grounds maintenance is currently held by Root One West, who have one to two teams on site at least once per week throughout the year, to implement a schedule of regular works managed on a rotational basis across the entire site.  The general ground maintenance tasks include, but are not limited to, grass cutting, pathway border and fence back strimming, shrub control and bed maintenance, weed management, emptying of non-municipal bins, litter picking, redistribution of fallen leaves to woodland ground layer, and replacement of wood chippings in play parks.  Root One West also undertake repair, remedial and other ad hoc grounds maintenance requirements as requested, such as the repair and reinstatement of common grounds to original finish where resident, vehicle tyre, or utility services damage has occurred.  Additional contractors are brought in for specialist tasks as and when required, following consultation with qualified personnel and an appropriate tendering process.

About the Association

The Woodilee Residents Association committee act collectively to represent the residents of our community on matters of local significance, to ensure the common grounds are responsibly managed, and to promote the interests and well-being of people living in Woodilee.  All committee roles are now open for election, and the WRA are seeking three office bearers in the positions of Chair, Secretary, and Treasurer.  No less than three members must be appointed to form the basis of the committee with additional positions available as appropriate.  The Association have previously appointed additional positions of Vice-Chair, Events Co-ordinator, Community Liaison (to represent the WRA at local community council meetings in Lenzie and Waterside), and IT Support (looking after the website, emails and social media channels), along with a number of Ordinary Members (who oversee the activities of the committee ) and Phase Representatives (named contacts who represent and liaise with the residents of each specific phase, e.g. Charles Church, Springfield, Miller, Cala etc, to report issues to the committee).  Only one individual from each qualifying household may take a position on the committee, and all previous committee members may put themselves forward for re-election.

All residents may nominate individuals or volunteer themselves for any such committee positions, provided the nominees are homeowners currently living in Woodilee.  Nominations for office bearing positions (Chair, Secretary, Treasurer) will require a seconder, who must also be a current homeowner living in Woodilee and not of the same household as the nominee. 

If you are interested in helping achieve more for our community by taking a role in the committee please email a note of your interest, specifying the office bearer position or committee role you wish to be considered for, including your name, address and contact number, to for office bearer positions should also include a note of the Seconder’s name and address.  All nominations must be submitted no later than SUNDAY 20th SEPTEMBER 2020.



A notice of the AGM will be issued by RMG Scotland, who manage the administration of this meeting on our behalf as part of their management duties.  Nominations will be collated and shared ahead of the AGM.  Residents will be invited to attend the meeting in person/online (as current guidance permits) or to return a proxy vote in their absence (one per household).  The AGM will include a report from the outgoing Chair, a report from Melissa Syme of RMG Scotland, and the committee elections.  All contested positions will go to a vote where a majority decision will be upheld.  Residents who wish to raise an item for consideration by the newly elected committee at their subsequent meetings can do so by submitting an appropriately completed Motion Submission Form, available on the WRA web site.

Further information:


The officers of the Association have a duty to further the aims of the Association, the purpose of which is to implement the terms of the Deed of Conditions and preserve the amenity of the development.

The Chair shall guide the meetings and interactions of the Association and its committee.  If the Chair is absent, the Vice Chair, or in the event of there being no VC another Committee member, will take over. 

The Treasurer shall review and assess the Woodilee accounts held by the estate factor, requesting details of income and expenditure, and management fees paid and outstanding (debt).  The Treasurer will also report on the accounts as required by the committee, at General Meetings.  The accounts should be available for inspection by any member of the Association.

The Secretary is responsible for arranging meetings and giving the relevant notice to members.  The Secretary shall ensure that a proper record is kept of all meetings of the Association and its committee in the form of minutes and make them available as required by the committee.  A register of members’ names and addresses will also be kept by the Secretary.

A member appointed to represent the Association in discussions or communication with any other body (including the media) shall act on the instructions of the committee and shall report back to the following committee meeting or General Meeting, whichever is the sooner.  No member of the Association will speak on behalf of the Association without the prior approval of the committee or members.


An Annual General Meeting is called once per year, at which time elections of new Association Committee members takes place.  The AGM is open to all members and to all those eligible for membership.  General Meetings of the Association are held on a quarterly basis (at least three per year) and are open to all committee members.  At each General Meeting, the Committee report on the progress of all activities relevant to the Woodilee estate and consideration given for new matters raised.  The estate factor is also invited to provide a progress report to update the committee on their management of resident issues and the maintenance of common grounds.  Decisions taken at the General Meetings are binding on the committee and reached by a majority vote of the members present.  The Committee may call additional meetings of its appointed members as required throughout the year.

Faster Broadband

Faster Broadband

Want faster internet? Read on! Action required below.

The Greater Glasgow area is included in Openreach’s plans to roll out fast broadband known as Fibre To The Premises (FTTP). It does this by connecting your home to the exchange using fast fibre optic cabling eliminating any old copper wire technology (which was never designed for internet connections).

In order to help Openreach understand the level of demand from Woodilee for such a service it would be useful if all residents interested in such a service could register on the web site below following these steps simple steps:

1. Click on the link
2. Enter your postcode
3. Select your address
4. Scroll down to “Register your interest”
5. Enter your details and click Submit

It will take about 60 seconds to do (depending on your current internet speed of course).

Fire following recent storm


During the recent storm a house in Woodilee Village was struck by lightning resulting in a fire, substantial damage and the family being displaced from their home. We have set up a crowd funding page to provide some financial support to the family. Please follow the link below if you would like to donate. All monies raised will go directly to the family.

Kirkintilloch Community Council Consultation

Kirkintilloch Community Council Consultation have put a questionnaire online and looking to get it completed by as many people local to Kirkintilloch as possible.

It can be found at

They also have a range of events coming up 25th to 27th January, full details of which can be found at but specifically, these are:

Drop-in Sessions
Come in any time to share your thoughts.
Lesser Hall, Kirkintilloch Town Hall
Thursday 25 January – Saturday 27 January, 10am – 5pm

Pop-up sessions
William Patrick Library, Thursday 25 January, 1:00 – 5:00pm
Regent Centre, Friday 26 January, 10am – 1:00pm
Kirkintilloch Leisure Centre, 27 January, 10am – 1:00pm

Public Workshops
Join us for one of these informal workshop sessions to discuss ideas with others.
Lesser Hall, Kirkintilloch Town Hall, Thursday 25 January, 7:00 – 8:30pm
St Marys Church Hall, Saturday 27 January, 1:30 – 3:30pm

Christmas Tree Lights


Christmas_Tree_2017We hope that the new lights on the Christmas tree will last the festive season. Unfortunately when the electrician went to connect the lights that were ordered it was discovered that the council had completely removed the electric connection point that he was planning to use. A quick fix was to place solar lights onto the tree. However this was quickly identified as being insufficient, due to our dark days. Melissa from RMG acted quickly on Tuesday morning to acquire new lights that are battery powered.

These lights work on a cycle of 6 hours on and then 18 hours off. The lights should therefore be coming on around 1630 each day. Next year we will be looking to install a power supply to the area where the tree will be placed. In order to make things work the Residents Association does need people to volunteer to help out and share the workload. Please see the events post for the next committee meeting where new members will be welcomed.



Broadband Speed Poll

We are keen to understand how widespread the problem of slow internet speeds is in Woodilee so have created a quick poll to help.  One response per household please, and if you don’t know what your download speed is you can use a free tool such as

Select the most appropriate response, then click on the “Vote” button below.

What is your broadband download speed (Mbps)?

View Results

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Urgent Appeal : Committee Members Wanted

With the inaugural Woodilee Residents Association less than a week away (Monday 18th September,19:30 at Lenzie Academy) we are still looking for representation from Woodilee residents to help form the committee.  If you have any experience which may benefit the Association then please consider standing for one of the many positions.  Without a sufficiently sized committee it is possible that areas within the development do not get the representation they deserve/need.  In terms of commitment we envisage there being one committee meeting per quarter (dates/times to be agreed by those elected) with some effort likely outside of those meetings to progress initiatives.

We need the following roles filled (as a minimum) :

  • Chairperson
  • Treasurer
  • Secretary

In addition, we would prefer to have one individual from each development phase represented on the committee so that any decisions reflect aspirations from around the development.  e.g. :

  • Cala Phase 1
  • Cala Phase 2
  • Charles Church
  • Miller Phase 1
  • Miller Phase 2
  • Springfield Phase 1
  • Springfield Phase 2

It is possible for a person holding a primary role (e.g. Chairperson) to also represent one of the developments (e.g. Miller Phase 1).

If you are interested you can either put your name forward on the night (Monday 18th September, 19:30 at Lenzie Academy) or, if you would like some support in advance, please reach out by filling in our Contact form.